Sell to national accounts without a second system
KAPITAH runs the whole distribution business on one ledger — big-box customer hierarchies with per-store ship-to routing, bulk order intake, landed cost, warehouse bins, and a month-end close your auditor accepts.
Built for how distributors actually sell
One retailer, hundreds of stores
Customer hierarchies keep the corporate account intact while every store gets its own ship-to, routing guide, and delivery terms. AR ages at the family level and at the store level.
Orders arrive in bulk, not one at a time
Import a full order file or a single PO. Unknown SKUs and customers surface in a preview so you accept, create, or stop before anything posts.
Margin dies in landed cost
Freight, duty, brokerage, and additional receipt costs allocate onto the goods received, so item cost and gross margin reflect what the product actually cost to land.
Warehouse reality vs. book inventory
Bin locations, cycle and full counts by category, variance review, and posted adjustments that hit the ledger — not a spreadsheet reconciliation at quarter end.
One corporate customer, one AR balance, every store routed.
File import with a create/stop preview for unknown records.
Freight, duty, and brokerage allocated into item cost.
Accounting, inventory, WMS, POS, and payroll in one place.
What you get on day one
National accounts
Parent/child customer families, per-store ship-to, consolidated statements, family-level credit limits and aging.
Order to cash
Quotes, sales orders, ATP, dropship, partial fulfillment, delivery notes, VICS-standard BOL, invoicing, and receipts.
Purchase to pay
POs with FOB, Incoterms, UOM and decimal precision, goods receipts, three-way match, vendor credits, and scheduled payments.
Inventory & WMS
Multi-warehouse, bins, lot and serial visibility, TiHi/pallet config, barcodes, transfers, and stock counts by category.
3PL and multi-channel
3PL workflows, POS and commerce channel ingestion, and Square/Toast connections feeding the same ledger.
Close and reporting
IFRS/GAAP parallel reporting, multi-entity consolidation with eliminations, period locks, and drill-down from statement to journal.
Cross-border tax
US state sales tax, Canadian GST/HST/PST/QST, 1099 and T4A/T5018/T5/NR4 slips, plus VAT where you sell.
Migration
QuickBooks and CSV migration with historical transactions, chart of accounts templates, and auto-numbering.
Move off QuickBooks in days
Export
Pull your lists and history out of QuickBooks or your current system as CSV.
Map
Chart of accounts templates and auto-numbering classify hierarchical accounts for you.
Load
Customers, vendors, items, open AR/AP, inventory, and historical transactions import with a preview.
Reconcile
Tie out trial balance and inventory value, lock the prior period, and go live.
Run your distribution business on one system
Walk the sample distributor, or bring us your order file and we will show it loading into a live tenant.